Utilize Spaces to make your physical space available to your community. Decide which of your Spaces are for internal use only or available to the public. Also, with payments enabled, Spaces can become an additional revenue source for your organization by making Space rentals possible.
In this article, we'll cover:
Space Details
Name
Assign a name for your Space. This name will be utilized when choosing a Space for a booking, on Calendars, and on Request forms.
Description
Space descriptions provide an overview of the Space itself. Descriptions are shared publicly in the request process and provide guests more information about the Space helping them decide if the Space is a good fit for their event.
Capacity
Number of people who can utilize the space.
Address
The physical address of the space
Features
Feature defines the resources that are permanently available in a Space. Features appear in the Spaces list as well as in the request flow and provide an at-a-glance indication of what is available to help make choose the right Space for your event.
Tags
Tags provide an unstructured way to group your Spaces. If you assign multiple spaces with the same tag, you can filter your views by those Spaces specifically.
Availability
Decide when your Space is available to be used. You have the ability to choose which days of the week and which times of day your Space is available.
Attachments and Feature Images
Attachments
Store internal documents important the management of your space directly with your Space
Feature Images
A special attachment type, Feature Images allow you choose an image that will appear with your space in the request flow. This will give your requests an impression of what the space they're requesting looks like.
Configuration
Many Spaces can be reconfigured in various ways to host events of different types. Create a new configuration of your space to update the capacity, features, and feature image.
Requests
Make your Space available for request
Make your Space available for request to allow your community to request the use of your Space for their events:
Navigate to the Space you want to make available for request
Toggle the Available for Public Requests checkbox to make your Space appear as an option in the Public Request form
Create Space request questions
Add follow-up questions of requesters when they request the use of your space. For more information on setting up request questions, see our article on Request Questions.
Payments
Note: You must have Payments licensed to utilize these capabilities
Payments provide the ability for you to charge for the use of your space. Set a price to charge for your space per hour or per use, and during the request process, requesters will be prompted to pay for the use of your space as the final step in their request flow.
Add a price for the use of your space:
Navigate to the Space you want charge for
Ensure the Make available for Public Requests checkbox is toggled on
Add a price for your space in dollars
Choose if you want to charge per booking, or per hour
Remove a price for your space:
Navigate to the Space you want to remove a charge for
Next to your Space Payment Options, select the Remove 'X' to remove the Space price.